Business Office Procedures

Catalog

Business Office Procedures - Visit the Business Office Website for fee information.

General Information
Senior Citizens and Students With Disabilities
State Employee Fee Waivers
Deferred Payment Program
Fee Assessments & Refunds
Returned Checks

General Information

Nashville State Community College is a state-supported college and, therefore, maintains modest matriculation and incidental fees. Expenses are charged and payable by the semester. Registration is not complete until all required fees have been paid (which means all checks have cleared the bank). Students who have not met their financial obligations will not be admitted to classes. All payments are to be made by cash, check, or credit card (Visa, American Express or MasterCard) to the Bursar's Office. If the student's employer pays the fees, the employer must mail an authorization letter on company letterhead to the Bursar's Office at least two weeks prior to the beginning of each semester indicating which fees will be paid and dollar limit (if applicable). Any fee waiver or fee discount forms must be submitted to the Bursar's Office prior to or at the time of registration. Please refer to the NSCC Web site or schedule of classes for Bursar's Office hours of operation and a listing of current tuition rates and fees.

For additional information, please call 615-353-3310.

Tuition and fees are subject to change at any time by policy of the Tennessee Board of Regents. Fee schedules are published as changes occur. Fee increases are enacted by the governing board and are normally implemented for the fall term.

Registration, maintenance, and tuition fees for the summer term will be the same as for the other two semesters. Fees for auditing a course will be the same as the fees paid if taking the course for credit. Enrollment as an audit will be subject to the availability of space in the class being requested. Students are classified as residents or non-residents for the purpose of assessing maintenance and tuition charges. The definition of residency as determined by the Tennessee Board of Regents will apply. Information about residency classification may be obtained from the Admissions or Records Offices.

[Return to Table of Contents]

Senior Citizens and Students With Disabilities
For audit courses, no fee is required for persons who are totally disabled or who are 60 years of age or older. Enrollment will be subject to the availability of space in the class requested.
Persons 65 years of age or older who live in Tennessee or totally disabled persons may enroll for credit as special students for a fee of $70 per semester. Enrollment will be subject to the availability of space in the class requested.

An applicant who wishes to be admitted in one of these categories must submit the following:
1. A completed application for admission.
2. A fifteen-dollar ($15) non-refundable application fee.
3. Proof of age or physician's certificate of total disability.

NOTE: Fees for Continuing Education Units (CEUs) are not waived or reduced.

[Return to Table of Contents]

State Employee Fee Waivers
Title 8, Chapter 50, Part 1 in Public Chapter 1047 of the 1990 Public Acts enables full-time employees of the State of Tennessee to be eligible for enrollment in one course per term at any state-supported college or university without the payment of tuition charges, maintenance fees, debt service fees, student activity fees, or registration fees.

The following are rules that govern the use of this fee waiver type:

1. Fees are not waived for non-credit, CEU, or correspondence courses, application fees, or parking permits.

2. Enrollment is subject to space availability in the class selected. Registration is permitted only during the late registration process. The course must be taken for college credit; the course cannot be audited.

3. At the time of enrollment, the employee must have a completed state employee fee waiver form signed by his or her employer certifying that the applicant is a full-time employee with at least six months of continuous service.

[Return to Table of Contents]

Deferred Payment Program
All students owing a balance greater than $250 who are in good financial standing and with no outstanding balances from previous terms are eligible to participate in the deferred payment program. This program allows the student to defer payment of up to 50% of the maintenance fee, out-of-state tuition, and technology access fee into two monthly payments during the term. Fees can be deferred during fall and spring semester only.

Those who wish to participate must sign a deferred payment contract each semester. A deferral fee of $10 is assessed to defer costs of the program. Deferred payments that become delinquent are assessed monthly a $25 penalty for each late payment, up to $100. If there is a change in the student's schedule that generates a credit due, it will be applied to the student's outstanding balance before a refund check is issued. Credits or refunds are based on total fees assessed, not on the amount paid. Payments are due on the dates stated in the deferred payment contract. There is no grace period for late payments.

For more information, call 615-353-3310.

[Return to Table of Contents]

Fee Assessments & Refunds

Two changes in a student's status which may require a fee adjustment are: (1) changes in a
full-time student's schedule which result in reclassification to part-time student status; and
(2) a change in a part-time student's schedule which results in a class load of fewer hours. Other situations that may require a fee adjustment are dropping a course or courses, withdrawing from school, cancellation of a class by the college, or death of the student.

The following procedures will be followed in regard to the calculation of maintenance fees:
If Withdrawal Is: Refund Will Be:

After pre-registration but before the published first day of class 100%*
For courses cancelled by the college 100%*
On the first official day of classes through the 14th calendar day from the published first day
of classes 75%
On the 15th calendar day from the published first day of classes through 25% of the semester calendar days (see school calendar) 25%
After 25% period 0%

All refund periods will be rounded up or down to the nearest whole day if necessary.

* A 100% fee adjustment and/or refund will be provided on behalf of a student whose death occurs during the semester.

* A 100% fee adjustment and/or refund will be provided to students who are compelled by the college to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped.

* A 100% fee adjustment and/or refund will be provided, upon submission of required forms, to students absent from the college in excess of 30 days while on active military duty.

** The Tennessee Board of Regents revised the refund policy effective Fall Semester 2007. These changes impact students who are enrolled in classes full-time and drop to less than 12 credit hours of classes.

Under the revised guidelines, undergraduate students who register for more than 12 hours and subsequently drop to less than 12 hours or withdraw from the college during a fee adjustment period will be assessed a prorated fee for the dropped hours. For example, consider a student who originally registered for 15 hours and then dropped to 9 hours during the 75% fee adjustment period. The adjusted student fee assessment before any refund will be 9 hours at the full rate per hour and 6 hours at 25% of the per hour rate. The difference in this calculated assessment and the original tuition and fee amounts capped at 12 hours would be the refund to the student. It is possible that certain adjustments in hours will not result in a refund to the student after the fee adjustment calculation.

The following calculation shows the effect for an in-state student who is enrolled in 15 hours and drops to 9 hours during the 75% refund period:

1) Fee Assessment on 6 dropped hours $166.50
2) Fee Assessment on 9 enrolled hours $999.00
3) Total New Fee Assessment (=1+2) $1165.50
4) Amount Previously Paid by Student $1294.50
5) Refund Due Student (=4-3) $129.00

The following calculation shows the effect for an in-state student who is enrolled in 15 hours and drops to 9 hours during the 25% refund period:
1) Fee Assessment on 6 dropped hours $499.50
2) Fee Assessment on 9 enrolled hours $999.00
3) Total New Fee Assessment (=1+2) $1498.50
4) Maximum Fee Cap Applied if > $1294.50 - $1294.50
5) Amount Previously Paid by Student $1294.50
6) Refund Due Student (=5-4) $0.00

All refunds will be in the form of a check within three to four weeks after the Records Office has processed a Schedule Change Form. If a student initially pays by credit card any refund will be processed to his/her credit card account. Fee adjustments and/or refunds involving third-party payments will be prorated based on the percentage paid by the student and third party involved, including discounts, waivers, or grants. Fee adjustment and refund dates will be established for each semester. Summer term fee adjustments and/or refunds will be based on the above procedures with concentrated terms being prorated as a percentage of a regular term. No fee adjustments or refunds will be made for Continuing Education Units (CEUs) unless the class is cancelled.

[Return to Table of Contents]

Returned Checks
There is a $30 charge for any check or electronic transaction accepted by the college that is returned. When a stop payment is issued or a check is written on a closed account, it shall result in the administrative dismissal of the student. Returned checks that represent 50% deposit on deferred payment contracts will result in administrative dismissal if not redeemed within 10 days. A late fee of $25 will also be assessed for any returned check for registration fees, unless the student registered late initially. This also applies to transactions processed electronically by the college. Students who have two or more returned checks or have stopped payment on checks and/or written checks on closed accounts will not be allowed to pay by check. In addition, if checks are not redeemed promptly, a registration hold will be placed on the account until the balance is paid. No grades or transcripts will be issued and the account is subject to being sent to a collection agency.

[Return to Table of Contents]



		Catalog Business Office Procedures - Visit the Business Office Website for fee information. General Information Senior Citizens and Students With Disabilities State Employee Fee Waivers Deferred Payment Program Fee Assessments & Refunds Returned Checks General Information Nashville State Community College is a state-supported college and, therefore, maintains modest matriculation and incidental fees. Expenses are charged and payable by the semester. Registration is not complete until all required fees have been paid (which means all checks have cleared the bank). Students who have not met their financial obligations will not be admitted to classes. All payments are to be made by cash, check, or credit card (Visa, American Express or MasterCard) to the Bursar's Office. If the student's employer pays the fees, the employer must mail an authorization letter on company letterhead to the Bursar's Office at least two weeks prior to the beginning of each semester indicating which fees will be paid and dollar limit (if applicable). Any fee waiver or fee discount forms must be submitted to the Bursar's Office prior to or at the time of registration. Please refer to the NSCC Web site or schedule of classes for Bursar's Office hours of operation and a listing of current tuition rates and fees. For additional information, please call 615-353-3310. Tuition and fees are subject to change at any time by policy of the Tennessee Board of Regents. Fee schedules are published as changes occur. Fee increases are enacted by the governing board and are normally implemented for the fall term. Registration, maintenance, and tuition fees for the summer term will be the same as for the other two semesters. Fees for auditing a course will be the same as the fees paid if taking the course for credit. Enrollment as an audit will be subject to the availability of space in the class being requested. Students are classified as residents or non-residents for the purpose of assessing maintenance and tuition charges. The definition of residency as determined by the Tennessee Board of Regents will apply. Information about residency classification may be obtained from the Admissions or Records Offices. [Return to Table of Contents] Senior Citizens and Students With Disabilities For audit courses, no fee is required for persons who are totally disabled or who are 60 years of age or older. Enrollment will be subject to the availability of space in the class requested. Persons 65 years of age or older who live in Tennessee or totally disabled persons may enroll for credit as special students for a fee of $70 per semester. Enrollment will be subject to the availability of space in the class requested. An applicant who wishes to be admitted in one of these categories must submit the following: 1. A completed application for admission. 2. A fifteen-dollar ($15) non-refundable application fee. 3. Proof of age or physician's certificate of total disability. NOTE: Fees for Continuing Education Units (CEUs) are not waived or reduced. [Return to Table of Contents] State Employee Fee Waivers Title 8, Chapter 50, Part 1 in Public Chapter 1047 of the 1990 Public Acts enables full-time employees of the State of Tennessee to be eligible for enrollment in one course per term at any state-supported college or university without the payment of tuition charges, maintenance fees, debt service fees, student activity fees, or registration fees. The following are rules that govern the use of this fee waiver type: 1. Fees are not waived for non-credit, CEU, or correspondence courses, application fees, or parking permits. 2. Enrollment is subject to space availability in the class selected. Registration is permitted only during the late registration process. The course must be taken for college credit; the course cannot be audited. 3. At the time of enrollment, the employee must have a completed state employee fee waiver form signed by his or her employer certifying that the applicant is a full-time employee with at least six months of continuous service. [Return to Table of Contents] Deferred Payment Program All students owing a balance greater than $250 who are in good financial standing and with no outstanding balances from previous terms are eligible to participate in the deferred payment program. This program allows the student to defer payment of up to 50% of the maintenance fee, out-of-state tuition, and technology access fee into two monthly payments during the term. Fees can be deferred during fall and spring semester only. Those who wish to participate must sign a deferred payment contract each semester. A deferral fee of $10 is assessed to defer costs of the program. Deferred payments that become delinquent are assessed monthly a $25 penalty for each late payment, up to $100. If there is a change in the student's schedule that generates a credit due, it will be applied to the student's outstanding balance before a refund check is issued. Credits or refunds are based on total fees assessed, not on the amount paid. Payments are due on the dates stated in the deferred payment contract. There is no grace period for late payments. For more information, call 615-353-3310. [Return to Table of Contents] Fee Assessments & Refunds Two changes in a student's status which may require a fee adjustment are: (1) changes in a full-time student's schedule which result in reclassification to part-time student status; and (2) a change in a part-time student's schedule which results in a class load of fewer hours. Other situations that may require a fee adjustment are dropping a course or courses, withdrawing from school, cancellation of a class by the college, or death of the student. The following procedures will be followed in regard to the calculation of maintenance fees: If Withdrawal Is: Refund Will Be: After pre-registration but before the published first day of class 100%* For courses cancelled by the college 100%* On the first official day of classes through the 14th calendar day from the published first day of classes 75% On the 15th calendar day from the published first day of classes through 25% of the semester calendar days (see school calendar) 25% After 25% period 0% All refund periods will be rounded up or down to the nearest whole day if necessary. * A 100% fee adjustment and/or refund will be provided on behalf of a student whose death occurs during the semester. * A 100% fee adjustment and/or refund will be provided to students who are compelled by the college to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. * A 100% fee adjustment and/or refund will be provided, upon submission of required forms, to students absent from the college in excess of 30 days while on active military duty. The Tennessee Board of Regents revised the refund policy effective Fall Semester 2007. These changes impact students who are enrolled in classes full-time and drop to less than 12 credit hours of classes. Under the revised guidelines, undergraduate students who register for more than 12 hours and subsequently drop to less than 12 hours or withdraw from the college during a fee adjustment period will be assessed a prorated fee for the dropped hours. For example, consider a student who originally registered for 15 hours and then dropped to 9 hours during the 75% fee adjustment period. The adjusted student fee assessment before any refund will be 9 hours at the full rate per hour and 6 hours at 25% of the per hour rate. The difference in this calculated assessment and the original tuition and fee amounts capped at 12 hours would be the refund to the student. It is possible that certain adjustments in hours will not result in a refund to the student after the fee adjustment calculation. The following calculation shows the effect for an in-state student who is enrolled in 15 hours and drops to 9 hours during the 75% refund period: 1) Fee Assessment on 6 dropped hours $166.50 2) Fee Assessment on 9 enrolled hours $999.00 3) Total New Fee Assessment (=1+2) $1165.50 4) Amount Previously Paid by Student $1294.50 5) Refund Due Student (=4-3) $129.00 The following calculation shows the effect for an in-state student who is enrolled in 15 hours and drops to 9 hours during the 25% refund period: 1) Fee Assessment on 6 dropped hours $499.50 2) Fee Assessment on 9 enrolled hours $999.00 3) Total New Fee Assessment (=1+2) $1498.50 4) Maximum Fee Cap Applied if > $1294.50 - $1294.50 5) Amount Previously Paid by Student $1294.50 6) Refund Due Student (=5-4) $0.00 All refunds will be in the form of a check within three to four weeks after the Records Office has processed a Schedule Change Form. If a student initially pays by credit card any refund will be processed to his/her credit card account. Fee adjustments and/or refunds involving third-party payments will be prorated based on the percentage paid by the student and third party involved, including discounts, waivers, or grants. Fee adjustment and refund dates will be established for each semester. Summer term fee adjustments and/or refunds will be based on the above procedures with concentrated terms being prorated as a percentage of a regular term. No fee adjustments or refunds will be made for Continuing Education Units (CEUs) unless the class is cancelled. [Return to Table of Contents] Returned Checks** There is a $30 charge for any check or electronic transaction accepted by the college that is returned. When a stop payment is issued or a check is written on a closed account, it shall result in the administrative dismissal of the student. Returned checks that represent 50% deposit on deferred payment contracts will result in administrative dismissal if not redeemed within 10 days. A late fee of $25 will also be assessed for any returned check for registration fees, unless the student registered late initially. This also applies to transactions processed electronically by the college. Students who have two or more returned checks or have stopped payment on checks and/or written checks on closed accounts will not be allowed to pay by check. In addition, if checks are not redeemed promptly, a registration hold will be placed on the account until the balance is paid. No grades or transcripts will be issued and the account is subject to being sent to a collection agency. [Return to Table of Contents]

Business Office Procedures - Visit the Business Office Website for fee information.

General Information