Nashville State Community College
Catalog
Student Records & Registration Procedures
Registration Info
Official Registration
Official Enrollment
Course Cancellations
Change of Registration Drop/Add
Final Exams
Waiver of Pre-requisites
Withdrawing from the College
Administrative Withdrawal
Attendance Policy
Confidentiality of Student Records
Change of Name or Address
Records Dept. WebsiteRegistration Information
The schedule of courses (printed copy and Web copy via MyNSCC) contains the necessary information for registration. For complete registration information, go to the Records Web site at www.nscc.edu/records.
Official Registration
When students register for a term, the courses are not official until payment of all fees has been received in the Business Office. If fees have not been paid by the designated dates, students are automatically removed from all registered classes for the applicable term. The minimum load for a full-time student is 12 credit hours.
Official Enrollment
Students are officially enrolled when all assessed fees have been paid.
[Return to Table of Contents]Change of Registration Drop/Add
A student desiring to add or drop a course must do so by the drop/add deadlines listed in the Academic Calendar in the front of this catalog and on the Records Web page. Courses dropped through the fourteenth calendar day of each semester will not be entered on the student's permanent record. Courses dropped after this period will be entered on the permanent record and assigned a grade of "W".
If a student stops attending class without officially dropping the class via the Records Office or MyNSCC, the student will receive a failing (nonattendance) grade of "WF". Drop/Add forms are available in the Records Office and on the Records Departmental Web page, www.nscc.edu/records.Course Cancellations
NSCC reserves the right to cancel classes that do not have sufficient enrollment. Refer
to www.nscc.edu/records for additional course cancellation information.Waiver of Pre-requisites
Under special circumstances, a student may be permitted to waive a prerequisite and take a course out of sequence. Approval to waive a prerequisite shall be the responsibility of the faculty advisor and the discipline dean. Students must still complete all courses required in the curriculum and meet minimum hours for graduation.
Withdrawing from the College
The "Drop/Add/Withdrawal Form" is available from the Records Office. The last day to withdraw from the college is listed in the Academic Calendar. Students enrolled in Continuing Education special interest courses that are not in sequence with the academic term will be informed of the established withdrawal date during the first class meeting. A student withdrawing after the official published withdrawal date will receive an "F" in the course unless there is documented evidence of extreme personal hardship or such mitigating circumstances as the following:
1. Injury or illness as verified by the student's personal physician;
2. Death in the family or other severe personal hardships as verified by the student's parents, minister, physician, etc;
3. Change in employment status (work schedule) as verified by the student's employer, if no other class is available; or
4. Job relocation as verified by the student's employer.
Such exceptions to the withdrawal policy must be approved by the student's instructor and the Dean of Students.
A student has not officially withdrawn until the student submits the required form to the Records Office or officially withdraws from the course via MyNSCC. Students utilizing educational benefits from the Department of Veterans' Affairs are responsible for any overpayment of benefits due to non-attendance of or withdrawal from any and all classes.Administrative Withdrawal
An administrative withdrawal is a grading standard in which a student may be withdrawn from class by his/her instructor for non-attendance and/or violation of the instructor's stated attendance policy. Students receive a grade of "WF", withdrawn failure. A "WF" counts as attempted semester hours and carries zero quality points per semester hour.
Attendance Policy
A student is expected to attend all scheduled classes and laboratories. Students should refer to each course syllabus to obtain the course attendance policies. A student who misses class for two consecutive weeks without contacting the instructor or who violates the instructor's stated attendance policy will be administratively withdrawn form the course and given a grade of "WF".
Final Exams
Final exams are customarily held in all subjects at the end of each semester. The final exam schedule is posted on the NSCC Web site and/or the Records Web site each term. Absence from an examination without permission from the instructor may result in a failing grade for the course.
Confidentiality of Student Records
Nashville State Community College works in compliance with the Family Educational Rights
and Privacy Act of 1974, as amended to protect the confidentiality of personally identifiable educational records of students and former students. Students have the right to inspect and review information contained in their educational records, to challenge the contents of their educational records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decision of the hearing panel is unacceptable.
"Directory information" concerning students is treated as public information and may be released to outside parties unless otherwise requested by the student. A student who desires not to have any or all directory information released must complete the appropriate form in the Records Office. The request shall remain in effect unless or until revoked by the student.
"Directory information" includes: Student name, address, telephone number, date of birth, major field of study, e-mail address, participation in recognized activities, dates of attendance, "full time/part time" status, degrees and awards received, and the most recent educational institution attended by the student.
Graduating/transferring students desiring non-disclosure after leaving Nashville State Community College must complete the request prior to the end of their last terms. The request for non-disclosure will remain in effect until revoked by the student.
NSCC does not make a practice of supplying student lists to third parties. We reserve the right to limit distribution to on-campus departmental requests.
Students' rights are outlined in the Nashville State Community College Student Handbook.
Change of Name or Address
The Records Office should be informed of all changes in the student's legal name, place of residence, mailing address, and telephone number. The college is not responsible for a student not receiving official information, if the student failed to notify the college of any of the changes stated above. Change of names requires documentation i.e. marriage license, divorce decree, etc.