Student Services Policies

I. Admissions
II. Academic Standards and Retention
III. Student Regulations and Procedures
IV. Academic Freedom for Students
V. Policy on Conduct and Disciplinary Sanctions
VI. Internet Use
VII. Computers and Network Acceptable Use Policy
VIII. USA Patriot Act
IX. Use of Mobile Technology in the Classroom
X. Student Activities
XI. Student Disability Services
XII. Student Records
XIII. Commencement

I. Admissions

See the Nashville State Catalog for specific information on the following:

  • Admission Requirements
  • Residency Requirements
  • Transfer Requirements
  • Financial Aid

Also, see TBR Policy 2:03:00:00 and TBR Guidelines A-015 and A-030.

II. Academic Standards and Retention

See Nashville State Catalog and NSCC Student Policy Handbook for information on the following:

  • Program Requirements
  • Grading Standards
  • Grade Appeals
  • Academic Probation/Suspension
  • Course Waivers/Transfer Credit
  • Transcripts

Also, see TBR Policy 2:03:01:01.

III. Student Regulations and Procedures

See Nashville State Catalog and NSCC Student Policy Handbook for information on the following:

  • Student Absences
  • Add/Drop/Withdraw from Courses
  • Audit

IV. Academic Freedom for Students

A. Social

Students should be entrusted with the power to regulate their social lives through their own organizations as long as such rights do not interfere with the educational mission of the college and comply with the policies of the college.

B. Educational Matters

In educational matters, students have the following rights as long as they do not interfere with the educational mission of the college and they conform to established instructional policies.

  1. Students have the right of educational participation. They have the right to be heard, to receive explanations, and to present their views through their representatives in the committee structure.
  2. Students have the right to provide feedback on the classroom performance of instructors.
  3. Students have the right to participate in the proceedings of the classes
    and to receive reasonable assistance from their instructor or to consult with instructors both in and out of class. Students have the right to utilize the resources of the institution within prescribed policies.

V. Policy on Conduct and Disciplinary Sanctions

A. Student Conduct

All students are expected to maintain acceptable standards of personal conduct and honesty. Any student whose conduct is deemed harmful to the rights of others or to the reputation of the school shall be subject to suspension or expulsion. Any student who has been expelled, suspended, or received other disciplinary action will receive written notification stating the exact reason(s) for disciplinary action. The student is given five days to appeal in writing to the Dean for Student Services.

B. Disciplinary Offenses/Sanctions

Misconduct may be grounds for suspension, expulsion, or other disciplinary action. See the Nashville State Student Conduct Policy (PDF) and TBR Policy 3:02:00:01 for examples of misconduct and definitions of disciplinary sanctions.

C. Academic and Classroom Misconduct

See the Nashville State Student Conduct Policy (PDF) and TBR Policy 3:02:00:01.

D. Due Process

See the Nashville State Student Conduct Policy (PDF) in the Student Policy Handbook.

VI. Internet Use

A. Usage Statement

The student is responsible for using Nashville State's computing facilities in an ethical, legal, efficient, and effective manner consistent with the mission of the college. Nashville State will not read or edit the content of homepages before they are posted on the Web. However, in posting an electronic publication from college computing facilities on the Web, the user explicitly agrees to conform to the policies governing student conduct already in place in the college and the Tennessee Board of Regents System. Violations of these policies will be handled in a way consistent with comparable college policy violations that may require disciplinary action.

B. Guidelines

  1. Electronic communication programs (such as electronic mail) are for college-related communications only. Fraudulent, harassing, threatening, or obscene messages and/or materials are not to be sent or stored. Chain letters are forbidden.
  2. No one should make unauthorized copies of copyrighted software.
  3. Computer facilities and accounts are to be used only for the purpose for
    which they were authorized. Any individual who reveals his or her password to another is responsible for that other person's use of the account. Individuals are responsible for their own password protection.
  4. No one should deliberately attempt to degrade system performance or prevent an authorized user access to the computer systems.
  5. Students must follow the Computers and Network Acceptable Use Policy (PDF). Copies of this policy may be obtained in the office of the Director of Computer Services, Clement Building, C-213B.

VII. Computers and Network Acceptable Use Policy

This document represents the Nashville State Community College’s (NSCC) policy for the acceptable use of computers and networks that are made available to faculty, staff, and students. The act of accessing your computer account represents your acceptance of the following policy (see TBR Policy 1:08:00:00).

A. Procedures

  1. The computers, the Tennessee state network (NetTN), and the Internet are available for use, at the discretion of NSCC, by all faculty, staff, and students affiliated with the College. NSCC reserves the right to deny access to any individual as it deems appropriate.
  2. The purpose of providing access to computers, NetTN, and the Internet is to support the primary functions of NSCC, i.e. instruction, research, public service, and the accompanying administrative support functions, by facilitating the exchange of information consistent with the purposes of the cooperating institutions that make up NetTN and the Internet.
  3. Users should be aware that NetTN and the Internet are not secure
    networks. Information that is transmitted over these networks is not encrypted or made private between the sender and the addressee.
  4. Guidelines for use of these resources (computers, NetTN, and the Internet) are as follows:
    1. Individual usage of information technology resources should be consistent with the goals and purposes of these resources.
    2. These resources should not be used for any activity that does not support the mission and purposes of NSCC. If a particular usage is not in the best interest of the College or if it does not support the mission and purposes, then faculty, staff, and students should not engage in it.
    3. Users shall obtain proper authorization before using NSCC information technology resources.
    4. User access to information technology resources is granted to an individual by the college solely for the grantee’s own use. User access privileges must not be transferred or shared, except as expressly authorized by an appropriate official of the college.
    5. Users should be professional and respectful when using electronic media to communicate with others; the use of college resources to libel, slander, or harass any other person is not allowed and could lead to college discipline as well as legal action by those who are the recipient of these actions.
    6. Material published on the NSCC site is protected by the Digital Millennium Copyright Act (DMCA). Any questions pertaining to copyright infringement should be directed to the Vice President of Academic Affairs.
    7. Unauthorized peer-to-peer file sharing (of music, movies, etc.) and/or copyright infringement is strictly prohibited and subject to civil and criminal penalties.
    8. College IT resources must not be used to attempt unauthorized access to
      private information maintained by users or the college itself.
    9. Computer and network resources should not be used for commercial purposes.
    10. Users must not engage in any behavior or activity that unreasonably interferes with the access privileges of other users or with the college’s ability to provide access to these resources for its entire community of users.
    11. Users shall not use NSCC information technology resources for solicitation for religious or political causes.
    12. These resources should not be used for any unlawful purposes.
    13. Attempts to penetrate a remote site without proper authorization (“hacking”) are strictly forbidden and also violate the Tennessee Code Annotated, which states suitable punishment for violators.
    14. User shall not intentionally introduce any program or data intended to disrupt normal operations (e.g., a computer “virus” or “worm”) into any NSCC information technology resource.
    15. Forgery or attempted forgery of e-mail messages is prohibited.
    16. Sending or attempts to send unsolicited junk mail or chain letters is prohibited.
    17. The distribution and display of obscene materials is prohibited by the laws of the State of Tennessee (see Tenn. Code Ann. 39-17-902).
    18. If NSCC provides access to other networks, all rules and conventions of the other networks must be followed.
    19. Disruption of any activity on a remote node is forbidden.
    20. Compliance with the password policy is required of all computer and network users.
    21. The sending of unencrypted personally identifiable information by end-user messaging technologies (e.g., e-mail, instant messaging, and chat) is prohibited.
    22. The transfer of personally identifiable information to removable
      electronic media (including but not limited to external hard drive, diskette, flash drive, CD-ROM, DVD-ROM, and PDA) will require the written authorization of management.
  5. Copyright: Materials published on the Nashville State site is protected by the DMCA. The DMCA also requires that NSCC inform all computer and network users that downloading of copyrighted material is prohibited. In addition, Tennessee Code Annotated §49-7-1(c) specifies that the college ensure that no copyrighted digital music or videos be downloaded using NSCC resources. Any attempts to do so will result in appropriate actions (see Section 7).
  6. Inspection of Electronic Records: Electronic records sent, received, or stored on computers owned, leased, or administered by NSCC is the property of the College and the Tennessee Board of Regents. As the property of NSCC and TBR, the content of such records, including electronic mail, is subject to inspection by NSCC personnel. Users should have no reasonable expectation of privacy in the use of these resources.
  7. Violations: Violations of the policy will result in action by the appropriate college office. Students who violate this policy will be referred to the Dean of Students for appropriate action. Employees who violate this policy may be subject to disciplinary measures imposed by their supervisor in conjunction with the college’s Human Resources office. Violations of local, state, or federal laws regarding unlawful access or use may be referred to the appropriate law enforcement officials for investigation and/or prosecution.
  8. Disclaimer: Personal web pages of Nashville State students, faculty, and staff do not in any way constitute official school content. The views and opinions expressed in an individual’s web pages are strictly those of the author. Comments towards the content of these pages should be directed to the author.


The U.S.A. PATRIOT Act is designed to broaden the surveillance capabilities of law enforcement agencies in an effort to achieve early detection of potential terrorist plots. Under this act, law enforcement agencies may request various forms of information, records, documents, or data from institutions of higher education. See Appendix 13 for Policy.

IX. Use of Mobile Technology in the Classroom

Faculty are encouraged to address this matter in their syllabus.

X. Student Activities

The Office of the Director of Student Life under the supervision of the Dean of Student Services schedules and coordinates all campus social activities in conjunction with the Student Life Council. At an off-campus location, these activities are approved by the Director.

All student organizations are required to submit a constitution, by-laws, and the name of a faculty advisor before consideration will be given for charter and institutional recognition (See TBR Guideline S-030). After appropriate documents are presented and approved by the Office of the Dean of Students, the college will grant a charter to the organization, thereby awarding college recognition. This charter will give the organization permission to use school facilities and to operate as an affiliate of Nashville State. All fundraising projects must be approved through the Student Life Council’s budget process. Students and/or clubs and organizations violating college policies governing organizational conduct are subject to probation, suspension, or a withdrawal of registration by the Vice President for Academic Affairs or designee.

See the Nashville State Catalog for a list of existing student organizations.

See Appendices 4 and 5 for general and travel policies regarding student organizations.

XI. Student Disability Services

See Appendix 6 for policy and procedures on students with disabilities.

XII. Student Records

The Family Educational Rights and Privacy Act (FERPA) sets requirements that are designed to protect the privacy of parents and students. The Privacy Rights of Parents and Students Act, or Public Law 93-380, stipulates that educational institutions must disclose to students education records directly related to them and limits dissemination of personally identifiable information without the student’s consent. In accordance with these above stated laws, Nashville State Community College has prepared guidelines to ensure compliance with this Federal legislation. See Appendix 7 for FERPA guidelines. See also TBR Guideline S-020.

XIII. Commencement

Graduation exercises are scheduled each year immediately following the end of spring term. Students who have satisfied all requirements for an Associate Degree are encouraged to participate in graduation exercises except when excused by special permission of the Vice President for Academic Affairs. Certificate program graduates are encouraged as well to participate in graduation. Students completing degree or certificate requirements during summer term may participate in spring graduation exercises of the same year.