CARES Act Emergency Fund

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What is CARES Act Funding?

The U.S. Department of Education (USDOE) released guidance related to CARES Act Higher Education Emergency Relief (HEERF) funding to higher education institutions to assist students with unmet expenses as a result of COVID-19. Funds must be used to cover expenses related to the disruption of campus operations due to coronavirus, such as:

  • course materials
  • technology
  • food
  • housing
  • health care
  • childcare
  • or other cost of attendance related item

Furthermore, USDOE guidelines require emergency grants only be distributed to students who are eligible to participate in federal Title IV aid programs. Students exclusively enrolled in online courses prior to March 13, 2020 are not eligible. In accordance with the HEERF Certification and Agreement signed and returned to the USDOE, the institution will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

CARES Act Emergency funding for eligible students will be distributed in two ways:

  • The institution will distribute 90 percent of the funds to eligible students, and
  • The remaining 10 percent will be distributed as special payments to students with additional need, through an application process.

What payment methodology will be used to determine which students receive the funding?

Our institution determined funds would be allocated to the largest number of students possible due to impacts of COVID-19 related events. Following Secretary of Education DeVos’s guidance, Pell eligible students received priority funding. However, based on our institution’s determined criteria, certain non-Pell eligible students were also considered eligible for funding. Criteria for eligibility include:

  • An individual must have been a student as of March 13, 2020
  • Students cannot have been enrolled solely in an online format as of March 13, 2020
  • Students paid must be eligible to participate in Title IV financial aid programs

Additional Emergency Grant Funding – Updated

The institution has held 10% of the initial total allocated funding to provide special payments to Title IV eligible students in need who meet all eligibility requirements outlined by USDOE. Students have the option to request additional emergency grant funding using the application form found on your MYNSCC page. As of January 11, 2021, NSCC is no longer accepting applications. The institution determines the amount of the additional payment.

Special payments should not exceed:

  • the amount requested by the student (must consider any spring 2020 emergency grant aid (EGA) already disbursed to a student).
  • the highest across the board spring 2020 EGA payment to a student.

Much of the funding is automatically disbursed to eligible students, but eligibility for students who did not file FAFSAs cannot yet be verified. We anticipate USDOE will release an option for these students to self-certify eligibility. However, affected students may elect to complete a 2019-2020 FAFSA at so eligibility can be determined. For more information regarding filing a FAFSA, click here.

How much money will I receive?

Funds are disbursed directly to a student no matter if a current balance is owed to the institution. Nashville State allocated CARES emergency grant aid to assist the largest number of affected students possible. Our institution ensured the population receiving payments met all documented USDOE requirements and were all required to transition to online learning due to COVID-19. All payees received notification of the payment, an overview of regulations related to the funding, and a statement indicating that acceptance of funding confirmed the student had a qualifying expense.

How will I receive the money?

Students determined eligible for HEERF payments will receive a confirmation email from the institution. A copy of the email template may be reviewed here. Please direct all questions to

Any disbursed emergency grant funds will be released to students by either refund check or direct deposit, depending on the method the student has setup with the college.

Please check your student account information to ensure bank account details and/or mailing address are accurate and up-to-date.

  • To verify bank account details or set up Direct Deposit, follow the instructions here. For further assistance, please contact 615-353-3310.
  • To verify your current mailing address, log in to myNSCC Self Service and click “Personal Information” and then “View Addresses and Phones.” You will be asked to verify or update your mailing address when you log in to myNSCC. For further assistance, please contact 615-353-3302. See Instructions here.

HEERF Payment Allocation Information

Number of Title IV eligible students who may qualify for HEERF payments: 3,238
Total amount of HEERF aid available for payments to students: $2,344,678
Total amount of HEERF aid paid to eligible students: $2,093,059
Total number of eligible students paid: 3,159

HEERF Public Quarterly Budget and Expenditure Reporting

Q3 2020
Q4 2020
Q1 2021
Q2 2021
Q3 2021

The reporting frequency has been reduced from every 45 days after the initial posting to no later than 10 days after the end of each calendar quarter (September 30, December 31, March 31, June 30). The table below provides these dates.

Date Institution Submitted HEERF Certification and Agreement to USDOE: 04/15/2020
Date Information Originally Published Online: 05/22/2020
Website Updated (1st 45-day requirement): 07/09/2020
Website Updated (2nd requirement): 10/10/2020
Website Updated (3rd requirement): 01/10/2021
Website Updated (4th requirement): 04/10/2021
Website Updated (5th requirement): 7/10/2021