Graduation

Walk the stage.

This is it. It’s your last semester at Nashville State. You’re ready to get your diploma and take your next step. Before you do, make sure you’ve completed the necessary steps to apply for graduation. Reference this page and contact your advisor so you’re ready.

Apply for Graduation

In order to receive your degree, you must obtain a minimum of a 2.0 GPA and fulfill all Business and Library requirements, then complete these steps:

  1. Complete an Intent to Graduate packet (PDF).
  2. Submit the completed packet to the Records Office before the deadline.
  3. Contact your program department to receive any additional requirements.

Name Changes

Your name will appear on your diploma exactly as you have it listed on your Intent to Graduate form. The name you write must match what is in the Student Information System. If your name has changed, submit legal documentation of the change with your Intent to Graduate form.

Missed Deadlines

The deadline for filling out an Intent to Graduate packet is typically the last day to withdraw from classes for the prior term. If you miss the deadline, you will have to file to graduate the following semester.

The Diploma

How to Get It

The 8.5˝ x 11˝ Diplomas are mailed to students about 3–4 weeks after the end of courses, not handed out during the graduation ceremony. If you prefer to pick it up in person, contact the Records Office before the end of classes.

If You Lost It

Complete the Replacement Diploma form available in the Records office. Then pay $15 to the Bursars Office. You will receive your replacement diploma about 2–3 weeks after we process the form and fee. Download Request Replacement Diploma Form PDF

Exams and Evaluations

General Education Exam

Required if completing an A.A., A.S., A.A.S. program. Technical Certificate students are exempt. Get more information from the Testing Center.

Departmental Exit Exam

AAS and Technical Certificate students should contact their program departments as a part of completing their Intent to Graduate packets to inquire about a Departmental Exit Exam.

Graduation Evaluation

Every Graduation Evaluation must be completing by hand. This can be very time consuming. If your last semester registration is about to begin and you haven’t received your Evaluation, make an appointment to meet with your advisor to learn what courses you still need to complete. If your Evaluation includes courses your advisor said weren’t required, be sure to discuss with your advisor.

The Ceremony

The graduation ceremony will only occur once per year. Eligible students are those who have finished their degrees in the Fall and Spring prior to the ceremony and those who will be finishing in the Summer following graduation. A rehearsal will take place in the afternoon before the ceremony. Following the ceremony, graduates will be honored at a reception that takes place on campus.

Find the date of the next ceremony in the Academic Calendar.

Cap and Gown, Announcements and Class Ring

Order your announcements, class rings, caps and gowns from the Nashville State Bookstore. More details will be posted on campus and the bookstore website as they become available.

Opting Out of the Ceremony

In the Spring prior to the graduation ceremony, you will receive a letter in the mail concerning the graduation ceremony. The letter will include the proper instructions on how to notify the appropriate personnel if you will not be attending the ceremony.

Honors

Here are the GPAs that determine honors:

4.00 - 3.90 Summa Cum Laude
3.89 - 3.75 Magna Cum Laude
3.74 - 3.50 Cum Laude

Your honors designation will become a permanent part of your Nashville State Community College record and will be denoted on both your transcript and your diploma.

Multi-Program Graduation

A.A.S.

In order to receive a second A.A.S. degree, you must have filed an Intent to Graduate for your first A.A.S. degree. Once you’ve done that, you can obtain an Intent to Complete a Second Major/Concentration form from the Records Office receptionist. Complete the form and return it to the receptionist. Your completion of a second major will be designated on your transcript, but you will not receive a degree or certificate for the second major.

A.A./A.S.

In accordance with the Tennessee Board of Regents and Nashville State Community College policy, you may only receive one Associates of Science (A.S.) or one Associates of Arts (A.A.) degree. No paperwork for completion of a second major under these areas can be filed.

Technical Certificates

You may receive an unlimited number of Technical Certificates as long as you complete the Intent to Graduate packet for each of them. You will receive a separate paper certificate for each program.

Phi Theta Kappa

Phi Theta Kappa is an international honor society of two-year colleges and academic programs. If you are a member, it will not be printed on your diploma but it will be denoted on your transcript. There is a seal available for members to place on his or her diploma. Contact your advisor of Phi Theta Kappa for more information.